Copier lease end checklist
Every lease is different, so confirm your own dates and requirements with your leasing company. This is the general order things need to happen in.
6 or more months before your term ends
- Find your term end date
- Find your notice window, the period when the leasing company will accept your return notice
- Set a reminder dated before that window opens
90 days
- Send your letter of intent to return
- Use certified mail if your lease requires it
- Get written acknowledgment that they received it
60 days
- Decide what happens next, and get quotes
- Request your return authorization number
- Confirm the return address with the leasing company
30 days
- Arrange for the machine's hard drive to be wiped
- Get written confirmation of the wipe, with the date, serial number and method
- Book the deinstall and the freight
The week of pickup
- Record your final meter reading
- Photograph the machine on all four sides, plus the glass and the control panel
- Empty every paper tray
Pickup day
- Confirm the machine is palletized and wrapped
- Keep the shipping receipt and the tracking number
After it ships
- Get written confirmation that the leasing company received it
- Remove the device from your network and delete its print queues
- Check your final invoice against the meter reading you recorded
Advantage Business Systems, Inc. · 1079 Whalley Ave, New Haven, CT 06515 · (203) 777-0011 · xeroxne.com