Scan for help: End of Lease Help
Copier lease end checklist
Every lease is different, so confirm your own dates and requirements with your leasing company. This is the general order things need to happen in.
6 or more months before your term ends
- Find your term end date
- Find your notice window, the period when the leasing company will accept your return notice
- Set a reminder dated before that window opens
90 days
- Send your letter of intent to return
- Use certified mail if your lease requires it
- Get written acknowledgment that they received it
60 days
- Decide what happens next, and get quotes
- Request your return authorization number
- Confirm the return address with the leasing company
30 days
- Arrange for the machine's hard drive to be wiped
- Get written confirmation of the wipe, with the date, serial number and method
- Book the deinstall and the freight
The week of pickup
- Record your final meter reading
- Photograph the machine on all four sides, plus the glass and the control panel
- Empty every paper tray
Pickup day
- Confirm the machine is palletized and wrapped
- Keep the shipping receipt and the tracking number
After it ships
- Get written confirmation that the leasing company received it
- Remove the device from your network and delete its print queues
- Check your final invoice against the meter reading you recorded
Advantage Business Systems, Inc. · 1079 Whalley Ave, New Haven, CT 06515 · (203) 777-0011 · xeroxne.com