Advantage Business Systems, Xerox Northeast

Free tool. No account. We want nothing for it.

End of lease copier help

Almost nobody knows when or how they are supposed to notify their leasing company that they want to return or buy out a copier. The window is usually narrow, often 150 to 90 days before the lease ends, and it often has to be written notice sent a specific way. Miss it by a week and the lease auto-renews for another year on a machine you were done with.

When we asked our own customers what frustrates them most about leasing, 98% named this exact problem. So we built the tool we wished existed. Upload your lease and your latest invoice, and we will find your clause, calculate your dates, and remind you before the window opens.

Upload your paperwork

We read your lease agreement and your most recent invoice, pull out your end-of-lease clause, and calculate the dates that matter. Your documents are used for this extraction only.

What happens to your documents

  • Your files are sent over an encrypted HTTPS connection and are read once, to pull out your lease dates and clause.
  • They are never written to a database, a storage bucket or a disk. They exist only in memory for the few seconds the extraction takes, then they are gone.
  • Nothing is shared with your leasing company, your current dealer, or any other third party.
  • We keep the facts you confirm on the next screen — dates, model, company name — so we can send your reminders. We do not keep the documents themselves.
PDF, JPG or PNG up to 8 MB
PDF, JPG or PNG up to 8 MB

Important

This tool provides general guidance based on the documents you supply and on ABS's experience with copier leases. It is not legal advice, and leasing companies do change their terms. Please confirm your dates and notice requirements directly with your leasing company before you act on them. Final responsibility for meeting your lease obligations remains with you.

Letter of intent to return

This is the letter most leases require you to send to avoid an automatic renewal. Fill in the six facts below and the finished letter appears on the right, exactly as it will print. The wording is fixed — it is the language we use ourselves.

Everything you type prints on the letter and goes to your leasing company under your signature. Use your real legal company name, the serial number from the machine, and an email you actually monitor — the lessor will reply to it.

By submitting, you agree to our Privacy Policy.

Preview — first paragraph only

September 13, 2026

[LEASING COMPANY]

Lease Administration / End of Term Department

RE: Notice of Intent to Return Equipment at Lease Maturity — Serial Number [SERIAL NUMBER]

To Whom It May Concern:

Please accept this letter as formal written notice, on behalf of [YOUR COMPANY NAME], of our intent to return the leased equipment identified below at the scheduled maturity of the lease. This notice is given within the notification period required by our agreement, and we do not wish to renew, extend, or continue the lease under any automatic renewal provision.

Please confirm receipt of this notice in writing to the following email address: [YOUR EMAIL].

[Remaining paragraphs, signature block, and return instructions appear on the downloaded PDF.]

Send this letter the way your lease requires — most agreements require written notice by certified mail, return receipt requested. Keep the receipt and a copy of this letter with your lease file.

Prepared with the free end-of-lease tool at xeroxne.com/end-of-lease-help — Advantage Business Systems, 203-777-0011. This letter is a template, not legal advice.

What has to happen, and when

Print this checklist

Every lease is different, so confirm your own dates and requirements with your leasing company. This is the general order things need to happen in.

6 or more months before your term ends

  • Find your term end date
  • Find your notice window, the period when the leasing company will accept your return notice
  • Set a reminder dated before that window opens

90 days

  • Send your letter of intent to return
  • Use certified mail if your lease requires it
  • Get written acknowledgment that they received it

60 days

30 days

  • Arrange for the machine's hard drive to be wiped
  • Get written confirmation of the wipe, with the date, serial number and method
  • Book the deinstall and the freight

The week of pickup

Pickup day

After it ships

  • Get written confirmation that the leasing company received it
  • Remove the device from your network and delete its print queues
  • Check your final invoice against the meter reading you recorded
Set my reminders

What is LeaseFlex?

LeaseFlex is our alternative to the traditional lease. It exists specifically so that none of what this page is about ever happens to you again. There is no window to miss, because there is no window.

  • Upgrade, downgrade, or cancel at any time
  • No Letter of Intent
  • No certified mail
  • No auto-renewals
  • No hoops
  • $0 penalty after 12 months

LeaseFlex customers never deal with letters of intent, certified mail, or auto-renewals. You tell us you are done, and you are done.

See LeaseFlex pricing

Security scrub and de-installation

Before a copier leaves your building, clear the data on it. Every modern Xerox multifunction device stores job data, address books, and scan destinations. This is general guidance by family; your ABS technician can walk you through the exact screens on your machine.

Getting the machine back

Most leases put the return shipping on you, and copiers are heavy, awkward freight. We handle the reverse logistics ourselves. If you are inside our service area and becoming a new ABS lease or LeaseFlex customer, return shipping is free.

ABS Xerox delivery and service fleet parked at 1079 Whalley Ave, New Haven, CT — box trucks and vans used for customer deliveries and lease returns

Our own trucks, our own drivers

Deliveries, relocations and end-of-lease returns are handled by ABS directly from our New Haven location. We do not hand your machine off to a third-party shipping network.

That means deliveries, relocations and end-of-lease pickups are scheduled and driven by people who work for ABS — not handed off to a third-party shipping network. It is how we protect your equipment, your data and your timeline.

Call 203-777-0011 to schedule a return

We want nothing for it

This tool is free, it works whether or not you are an ABS customer, and it works even if your copier came from someone else. There is no account to create and nothing to buy. If it saves you from an auto-renewal you did not want, that is the whole point. If you decide later that you would like to work with us, we will be here.

Start with my leaseOr just call us: 203-777-0011