Your Xerox lease is ending. Here is the order to do things in.

The last six months of a copier lease are when most of the money is won or lost. Here is the order we would work through it.

Six months out: find the paperwork

Locate the lease and the schedule. Note the end date, the notice period, the return address and whether there is a fair-market-value or dollar-buyout purchase option. If you cannot find the documents, the lessor must provide them on request.

Five months out: send notice

Send written notice of your intent even if you are undecided. Notice of intent to return does not obligate you to return — it preserves your options. Missing the window removes them.

Four months out: pull your meter reads

Get twelve months of mono and color volume. Everything downstream — whether you need the same machine, a smaller one, or two smaller ones — depends on this number, and almost nobody prints what they think they print.

Three months out: price the alternatives

Compare a return-and-replace, a buyout of the existing machine, and a renewal. Price all three on total cost of operations, not on the monthly payment.

Two months out: schedule the return

Confirm the return address, arrange packing and freight, and plan a hard-drive scrub if the machine stored scanned documents. Removal is your responsibility under most contracts, and late returns accrue payments.

Install week

Overlap the old and new machines by a few days if you can. It is worth the small extra cost to avoid a day with no copier.

Start with our End of Lease Help tool, or call 203-777-0011 and we will walk the timeline with you.