The problem with traditional copier leases
Most copier leases run 36 to 60 months and are written to renew themselves. Somewhere in the fine print is a notice window, often 90 to 120 days before term end, and often the notice has to arrive by certified mail to count. Miss that window by a day and the lease can automatically renew for another full term, sometimes at the original rate for equipment that is years past its useful life.
Even without an auto-renewal trap, a fixed multi-year term locks you into a device and a payment regardless of what happens to your headcount, your print volume or your office. If the organization changes, the lease does not.
How LeaseFlex works
LeaseFlex starts with a 12-month minimum term. After that minimum, it converts to month-to-month automatically — no paperwork, no renewal notice required. From that point you can upgrade, downgrade or cancel at any time.
- Minimum 12 months, then month-to-month
- Upgrade, downgrade, or cancel any time
- No letters of intent
- No certified mail
- No auto-renewals
- No hoops to jump through
- $0 penalty to walk away (after the 12-month minimum)
Traditional lease vs LeaseFlex vs Purchase
| Factor | Traditional lease | LeaseFlex | Purchase |
|---|---|---|---|
| Minimum term | 36 to 60 months | 12 months | None — one-time purchase |
| After minimum term | Locked in until term end | Month-to-month | You own the equipment |
| Cancellation notice | Often a written notice window, sometimes by certified mail | No letters of intent, no certified mail | Not applicable |
| Auto-renewal risk | Common — missed windows can renew the term | None | Not applicable |
| Monthly cost for a 5-year hold | Typically the lowest | Typically higher than a 60-month lease | No monthly payment after purchase |
| Flexibility to upgrade or downgrade | Limited, usually only at term end | Any time after the 12-month minimum | Requires a new purchase |
| Upfront capital | None | None | Full purchase price |
Who LeaseFlex suits — and who it does not
Good fit
Growing or changing organizations, offices unsure of their volume or headcount a year from now, and anyone who has been caught by a certified-mail notice window or an auto-renewal clause on a previous lease.
Not the best fit
If you are certain you will keep the same device for a full five years and want the lowest possible monthly payment, a traditional 60-month lease will usually cost less per month than LeaseFlex. We will tell you that honestly when you get a quote.
Frequently asked questions
Is there a penalty to cancel LeaseFlex?
No. Once you have completed the 12-month minimum, there is a $0 penalty to walk away.
Is LeaseFlex cheaper than a traditional lease?
Not necessarily. A traditional 60-month lease usually carries a lower monthly payment for an organization certain it will keep the same device for five years. LeaseFlex trades some of that discount for the ability to change or exit early without penalty.
What happens if I already missed a cancellation window on my current lease?
Our end-of-lease help page walks through what to do next, and moving to LeaseFlex avoids the same problem going forward.
Price out LeaseFlex for your office
We will quote LeaseFlex alongside a traditional lease and a purchase option so you can compare the real numbers before you decide.