What's actually going on
The agreement contained an evergreen clause: absent written notice by a deadline, the term extends automatically.
Because the payment is unchanged, the renewal often runs for months before anyone in accounting notices.
What to do in the next 48 hours
- 1Ask the leasing company in writing for the current renewal end date and the next valid notice window.
- 2Put the notice date in a shared calendar with a reminder 30 days ahead, owned by a person, not a department.
- 3Send notice immediately for the next window, even if you intend to stay. Notice preserves the option; it does not force a return.
- 4Price replacement now so the renewal period is used productively instead of just paid.
The honest tradeoffs
- Some leasing companies will shorten a renewal if you commit to new equipment through them. That convenience usually costs more than a competitive quote.
- Fighting the clause rarely works. Time is better spent making the next term shorter and cleaner.
Your next step
Questions people ask next
- Can I cancel a copier lease that auto-renewed?
- Usually not mid-renewal. The practical path is to confirm the new maturity date in writing, give proper notice for that date, and use the remaining months to plan the replacement.
More on a lease that's ending
- My copier lease is ending and I don't know what to do
- I have to return a copier and I don't know the rules
- My copier lease is expiring: what are my actual options?
- I need out of my copier lease early
- What happens if I don't return the copier?
- How an evergreen clause keeps renewing my lease
- Should I rent, lease or buy the next copier?
- My lease deadline is days away: what do I do in the next 48 hours?
- FMV or $1 buyout: which copier lease should I sign?
- Lease or rent a copier: what's the actual difference?
- What happens if I just do nothing when my copier lease ends?
- My copier bill keeps going up and nobody can explain why
- I think I'm overpaying but I can't prove it
- My copier keeps jamming and I've stopped trusting it