Can I move an office copier myself?

It is strongly discouraged. Copiers require toner and developer to be secured, scanner and fuser assemblies to be locked for transport and the device to be kept upright. Damage from a self-move is not covered by the service agreement or the lease.

Do I need to tell the leasing company if I move a copier?

Yes. Nearly all copier leases require written notice of a change of equipment location, both for insurance and because service coverage and tax jurisdiction are tied to the address on the agreement.

We're relocating and we have a copier. What do we do?

What's actually going on

A copier is not a filing cabinet. Toner is unsealed, the drum is light-sensitive and the fuser and scanner assemblies are locked for transport for a reason.

Most leases require you to notify the lessor of a change of equipment location, and moving it without notice can breach the agreement.

The move itself is usually fine. What breaks is the network configuration on the other side.

What to do in the next 48 hours

1Four weeks out: notify the leasing company in writing of the new address and confirm the service agreement covers the new location.
2Three weeks out: book a professional deinstall and reinstall. General movers are not covered for copier damage and toner spills are not cleanable.
3Two weeks out: confirm the new site has the right electrical circuit and a live network drop within reach of where the machine will stand.
4Move week: record the meter reading before the machine is powered down, and again once it is running.
5Day one: reconfigure the IP address, scan destinations and address book before anyone tries to work.

The honest tradeoffs

A professional move costs a few hundred dollars and is far cheaper than a cracked scanner glass or a toner spill in the back of a van.
Moving an older machine can cost more than it is worth. If the lease is inside a year of maturity, a relocation is a natural moment to replace instead.

Your next step

Rather just talk it through with someone local?

203-777-0011 Or request service

Questions people ask next

Can I move an office copier myself?: It is strongly discouraged. Copiers require toner and developer to be secured, scanner and fuser assemblies to be locked for transport and the device to be kept upright. Damage from a self-move is not covered by the service agreement or the lease.
Do I need to tell the leasing company if I move a copier?: Yes. Nearly all copier leases require written notice of a change of equipment location, both for insurance and because service coverage and tax jurisdiction are tied to the address on the agreement.

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