What managed print actually covers
One predictable cost per page
Toner, drums, fusers, parts and labor roll into a single rate. No surprise supply orders, no separate repair invoices.
Toner arrives before you run out
Devices report supply levels automatically. Toner ships to the person who actually changes it, not to a mailroom bin.
Local technicians, not a call center
Our techs live in the territory. You call New Haven and a person picks up. Most on-site calls land the same or next business day.
You can finally see the print bill
Volume by device, by department and by color mix. That is what turns a vague printing expense into a budget line you can cut.
Security and disposal handled
Hard-drive encryption, secure release printing and documented data scrub at end of term. Important for legal, medical and municipal offices.
How we roll it out
1. Print assessment
We count devices, pull meter reads and map who prints what. Most offices are surprised by how much volume sits on desktop units that cost five to ten times more per page than the copier down the hall.
2. Right-size the fleet
Consolidate where it saves money, keep what still earns its place, and replace only the devices whose repair cost has passed their value.
3. One agreement, one rate
Everything moves onto a single cost-per-page agreement with included service. You pick the term structure — standard lease or month-to-month LeaseFlex after a 12-month minimum.
4. Monitor and adjust
Quarterly reviews on volume and spend. If your color mix drops or a department shrinks, the plan changes with it.
What it typically costs
Managed print is priced per page, not per device. As a planning range, black and white pages usually land around one to two cents and color pages around six to nine cents, with the rate improving as monthly volume rises. Equipment carries its own monthly figure on top of that. The honest version: your rate depends on your volume, your color mix and how old your current fleet is, so use the calculator below before you believe anyone's flat number — including ours.
Where honest tradeoffs live
- Managed print rarely saves money for offices printing under a few thousand pages a month. Below that, a single good device on a basic service plan is usually cheaper.
- Consolidation is where the savings actually come from. If nobody is willing to give up a personal desktop printer, expect the cost curve to stay roughly flat.
- Per-page rates look small and add up fast. Always multiply by your real annual volume before comparing two proposals.
Related answers
Get a managed print assessment
Send us your device list or your last three toner invoices. We will come back with real page counts, a per-page rate and what consolidation would actually save you.